City of Atlanta
Georgia

Ordinance
16-O-1639

AN ORDINANCE BY FINANCE/EXECUTIVE COMMITTEE TO WAIVE THE SOURCE SELECTION AND PAYMENT PROVISIONS CONTAINED IN THE CITY OF ATLANTA CODE OF ORDINANCES, ARTICLE X, PROCUREMENT AND REAL ESTATE CODE, TO RATIFY PRIOR HARDWARE MAINTENANCE AND SUPPORT SERVICES FOR CRITICAL BUSINESS SYSTEMS AND BACKUP TAPE LIBRARY COVERAGE FOR THE GENERAL FUND SERVER ENVIRONMENT PROVIDED BY SYSTEMS MAINTENANCE SERVICES, INCORPORATED AND AUTHORIZE THE MAYOR OR HIS DESIGNEE TO ENTER INTO COOPERATIVE PURCHASING AGREEMENT NUMBER FC-9281 UTILIZING GENERAL SERVICES ADMINISTRATION CONTRACT NUMBER GS-35F-5082H, ON BEHALF OF THE DEPARTMENT OF ATLANTA INFORMATION MANAGEMENT, IN AN AMOUNT NOT TO EXCEED SEVENTY-TWO THOUSAND TWO HUNDRED FOUR DOLLARS AND ZERO CENTS ($72,204.00); EFFECTIVE OCTOBER 1, 2016 TO SEPTEMBER 30, 2017 FOR ONE (1) YEAR WITH THREE (3) ONE-YEAR RENEWAL TERM OPTIONS; ALL CONTRACTED WORK TO BE CHARGED TO AND PAID FROM THE FUNDING NUMBERS LISTED HEREIN; AND FOR OTHER PURPOSES.

Information

Department:Atlanta Information Management (AIM)Sponsors:
Category:FinanceFunctions:Law - Susan Garrett

Body

WHEREAS, some of the critical business systems used by the City of Atlanta (“City”) include City of Atlanta Total Solution Enterprise Resource Planning System (“CATS ERP”), Geographic Information System (“GIS”), and the Municipal Court’s Courtview Court Management System; and

 

WHEREAS, IBM hardware is a key component of the CATS ERP, GIS, and Courtview systems and as such, requires continuous support services in order to maintain all system functions; and

 

WHEREAS, backup tape library maintenance support coverage is also required for all production systems in the City’s General Fund server environment; and

 

WHEREAS, these system applications are residing on end-of-life/ legacy hardware that will be replaced as soon as new equipment is acquired and completely configured for use; and

 

WHEREAS, the City entered into Renewal Term Option Number Two (2) of Agreement Number FC-6987 with Systems Maintenance Services (“SMS”), utilizing GSA Contract Number GS-35F-5082H  as a source for the cooperative purchase of hardware maintenance and support services for critical business systems and backup tape library coverage for all production systems in the General Fund Server Environment, in an amount not to exceed $113,676.00 for One (1) year with Zero (0)  remaining one-year renewal term option pursuant to Resolution 15-R-4023 adopted by Council on September 8, 2015 and approved on September 17, 2015; and

 

WHEREAS, Cooperative Purchasing Agreement FC-6987, utilizing General Services Administration (“GSA”) contract number GS-35F-5082H was inadvertently not submitted prior to the expiration of the contract; and

 

WHEREAS, SMS continued to provide the Department of Atlanta Information with Services; and

 

WHEREAS, pursuant to Article X, Division 15 Intergovernmental Relations of the City of Atlanta Code of Ordinances (the “Code”), the Chief Procurement Officer may procure supplies, services or construction items through contracts established by a public procurement unit outside the City; and

 

WHEREAS, General Services Administration (“GSA”) contract number GS-35F-5082H with SMS  was identified as a viable procurement vehicle for the cooperative purchase of the required IBM hardware maintenance and support; and

 

WHEREAS, the Chief Procurement Officer has evaluated and determined that competitive procedures akin to those used by the City were used by the GSA in the development of the contract from which the cooperative purchasing agreement was derived and that the cost of the goods, supplies, services or construction are comparable to or less than the cost of the same goods, supplies, services or construction if obtained through city procurements under Division 4 of the City Procurement Code; and

 

WHEREAS, GSA contract number GS-35F-5082H with SMS remains in effect and the Chief Information Officer has identified it as a viable procurement vehicle for IBM hardware maintenance and support; and

 

WHEREAS, the Commissioner of the Department of Atlanta Information Management (“AIM”) has identified the need for IBM hardware and backup tape library maintenance and support services needed for the CATS ERP, GIS, and Courtview systems and recommends authorizing an agreement with SMS with a retroactive effective date of October 1, 2016; and

 

WHEREAS, it is desirable and in the best interest of the City to authorize an agreement with SMS in an amount not to exceed Seventy-Two Thousand Two Hundred Four Dollars and no Cents ($72,204.00) with a retroactive effective date of October 1, 2016.

 

THE CITY COUNCIL OF THE CITY OF ATLANTA, GEORGIA, HEREBY ORDAINS, as follows:

 

SECTION 1: 

That the agreement between the City of Atlanta and SMS, for IBM hardware and backup tape library maintenance and support services needed for the CATS ERP, GIS, and Courtview systems for FC-9281, on behalf of AIM, in an amount not to exceed Seventy-Two Thousand Two Hundred Four Dollars and no Cents ($72,204.00)  is ratified with a  retroactive effective date of October 1, 2016.

 

SECTION 2: 

The term of the agreement is for one (1) year with three (3) one (1) year renewal options to be exercised at the City’s sole discretion effective October 1, 2016 to September 30, 2017.

 

SECTION 3:             

Article X, Real Estate and Procurement Code, of the City of Atlanta Code of Ordinances, specifically including and without limitation, “Division 4.  Sources Selection and Contract Formation” is hereby waived to the extent applicable to meet the intent and purpose of this ordinance.

 

SECTION 4:

That the agreement will not become binding on the City and the City will incur no obligation or liability under it until it has been duly executed by the City and delivered to Systems Maintenance Services, Incorporated.

 

SECTION 5: 

That all Fiscal Year 2017 contracted work shall be charged to and paid from the following Fund, Department Organization, Account, and Function Activity (“FDOA”) numbers:

1001 (General Fund) 050212 (DIT IT Server Management) 5212001 (Consulting / Professional) 1535000 (Data Processing/ Management)

 

SECTION 6:

All ordinances or parts or ordinances and sections of the City of Atlanta Code of Ordinances in conflict herewith are waived to the extent of the conflict.

 

Meeting History

Nov 16, 2016 1:00 PM Video Finance/Executive Committee Regular Committee Meeting
draft Draft
RESULT:REFERRED TO COMMITTEE [UNANIMOUS]
MOVER:Clarence "C. T." Martin, District 10
SECONDER:Alex Wan, Chair, District 6
AYES:Alex Wan, Howard Shook, Natalyn Mosby Archibong, Clarence "C. T." Martin, Felicia A Moore, Andre Dickens
ABSENT:Yolanda Adrean
Nov 21, 2016 1:00 PM Video Atlanta City Council Regular Meeting
draft Draft

REFERRED TO FINANCE/EXECUTIVE COMMITTEE BY A ROLL CALL VOTE OF 13 YEAS; 0 NAYS

RESULT:REFERRED TO COMMITTEE [13 TO 0]
MOVER:Alex Wan, Councilmember, District 6
SECONDER:Ivory Lee Young Jr., Councilmember, District 3
AYES:Michael Julian Bond, Mary Norwood, Andre Dickens, Kwanza Hall, Ivory Lee Young Jr., Natalyn Mosby Archibong, Alex Wan, Howard Shook, Yolanda Adrean, Felicia A Moore, Clarence "C. T." Martin, Keisha Lance Bottoms, Joyce M Sheperd
ABSENT:Cleta Winslow
AWAY:Carla Smith
Nov 30, 2016 1:00 PM Video Finance/Executive Committee Regular Committee Meeting
draft Draft
RESULT:FAVORABLE [UNANIMOUS]
MOVER:Clarence "C. T." Martin, District 10
SECONDER:Howard Shook, Vice Chair, District 7
AYES:Alex Wan, Howard Shook, Yolanda Adrean, Clarence "C. T." Martin, Felicia A Moore, Andre Dickens
ABSENT:Natalyn Mosby Archibong
Dec 5, 2016 1:00 PM  Atlanta City Council Regular Meeting
draft Draft

ADOPTED BY A ROLL CALL VOTE OF 14 YEAS; 0 NAYS

RESULT:ADOPTED [14 TO 0]
AYES:Michael Julian Bond, Mary Norwood, Andre Dickens, Carla Smith, Kwanza Hall, Ivory Lee Young Jr., Cleta Winslow, Natalyn Mosby Archibong, Alex Wan, Yolanda Adrean, Felicia A Moore, Clarence "C. T." Martin, Keisha Lance Bottoms, Joyce M Sheperd
AWAY:Howard Shook